THE ARCHIVES OF THE VILLAGE AND TOWN OF SALEM, NY
The preservation of Salem's records and historical materials was made possible by grants from the New York State Archives and Records Administration Local Government Records Improvement Fund.
The town of Salem archives are located in the old Washington County Courthouse on East Broadway; the historical archives of the village of Salem are located in the Bancroft Library on Main Street. A table of contents and an index for the town and village holdings are available on this web page.
Each index describes the records contained in the archives of the town and village of Salem, including the historical records held by the historian. The archives contain those records, pictures, artifacts, correspondence, etc., which have and will have administrative, legal, research and historical value. Without these records much of our history would be lost forever.
In 1992, a grant from the NYS Archives and Records Administration (SARA) enabled the town and village of Salem to begin the process of sorting, inventorying, preserving and cataloging the town and village records. In addition to the actual records, a microfilm format of Salem's oldest records, including local newspapers, vital records, town minutes and the Dr. Asa Fitch, Jr., journals, exist in the village archives and town office. Microfilming was made possible through a Washington County SARA grant and Dr. Asa Fitch Historical Society funds.
For the 2004-2005 year, a NYS Local Government Records Management Improvement Fund grant enabled the town to create its own historical archives, historian's office, and inactive storage in the old Washington County Courthouse building at 58 East Broadway. All town records were moved from the inactive storage room in the Proudfit Building, as well as selected historical records from the Town Clerk's Office on Main Street.
This historical archive index was prepared through the efforts of William A. Cormier, historian and grant coordinator, and Dolores Phaneuf, archival clerk. Cooperation from Mary Kilpatrick, former town clerk, Cathy Chambers, clerk to the supervisor, Bruce Ferguson, supervisor, Janet Donoghue, planning board chairperson, Peg Culver, librarian, and Lois Jasek, assessor is gratefully acknowledged. Also thanks to Guy Capuano, Village Highway Superintendent and Robert Benn, courthouse building supervisor for the Historic Salem Courthouse Preservation Association for their assistance and advice. Special thanks to New York State records management coordinator, Ann Marie Pryzbyla, Region 4 RAO, New York State senior archivist, for her advice and support in this project.
The organization of materials and finding aids format for the archives was based on Guidelines for Arrangement and Description of Archives and Manuscripts: A Manual for Historical Records Programs in New York State, 1995.
ACCESS AND USE POLICY
Because the collections are secured, researchers are requested to call ahead to make an appointment so that the historian, archival clerk or librarian can assisted them in retrieving records.
Researchers must agree to comply with the archival access procedures and regulations of the town and village in order to use the materials. By law, some materials are restricted and are not available for public research. No documents or artifacts are allowed off premises.
A fee is charged for copying.
Village of Salem
The village records are accessible through two avenues. First, access to the village archives can be made through the services of Bancroft Library. The library hours are M, T, Th. Fr. from 12:30 P. M. to 4:30 P. M., and on Saturday from 10 P. M. to 1 P. M. Evening hours are on Tuesday and Thursday from 6:30 P. M. to 8 P. M. The Bancroft Library home page is found at www.slibrary.org. Second, appointments can be made to meet with the historian by calling 518-854-3527 or by E-mail at email@example.com.
Other village records are available through the Village Clerk at 1-518-854-3443. The office hours are Monday, 12 noon to 3 P. M., Tuesday 10 A. M. to 5:30 P. M. and Wednesday 10:30 P. M. to 3:30 P. M.
Town of Salem
The town historical records are open to the public by appointment only. The town historian can be reached at 1-518-854-3527 or by E-mail at firstname.lastname@example.org.
Other town records are available through the Salem Town Clerk who can be reached at 518-854-3277. Town office hours are Monday, Wednesday, Thursday, Friday from 8:00 A. M. to 1 P. M., and on Saturday from 9 A. M. to 1 P. M.